ANZIIL Australia & New Zealand Institute for Information Literacy
Constitution
1. Name
The name of this organisation shall be the Australian and New Zealand Institute for Information Literacy, hereafter referred to as ANZIIL.
2. Mission
ANZIIL supports Australian and New Zealand organisations, institutions and individuals in the promotion of information literacy and, in particular, the embedding of information literacy within the total educational process.
3. Objects
The objects of ANZIIL shall include
- to facilitate, encourage, enhance and/or develop
professional development opportunities for librarians
teaching within the higher education and vocational,
education and training sectors
- which support the embedding of information literacy within teaching, learning and research to foster the principles of lifelong learning
- through the provision of such professional development opportunities as courses, workshops and a range of print and electronic resources
- to develop and implement strategies that promote information literacy as a prerequisite for lifelong learning
- to foster and encourage research which underpins innovation and improvement of practice for the embedding of information literacy within the total educational process.
4. Membership
4.1 Eligibility
Membership shall be restricted to institutions and shall
be subject to an annual subscription fee. Every member
of ANZIIL has the right to elect members of the Executive
Committee, permanent members of working parties and
vote on constitutional amendments.
4.2 Annual subscription fee
The ANZIIL Executive Committee with the approval of
the Advisory Group will determine the annual subscription
fee.
4.3 Membership year
ANZIIL's membership, fiscal and program year shall
be the calendar year.
4.4 General meeting
4.4.1 Annual General Meeting
Annual general meetings of the members of the Institute
shall be held.
4.4.2 General meetings
All general meetings other than annual general meetings
shall be called general meetings.
4.4.3 Convening meetings
The Executive Officer when directed to do so by the
Executive, shall convene a general meeting or general
meetings shall be convened at the request of 3 or more
members to the Executive Officer
4.4.4 Notice of meetings
A minimum of 21 days notice (exclusive of the day on
which the notice is served or deemed to be served, and
exclusive of the day for which notice is given) shall
be given to members.
4.4.5 Contents of notice
A notice of a meeting of members will
- set out the place, date and time of the meeting (and, if the meeting is to be held in two or more places, the technology that will be used to facilitate this)
- state the general nature of the business of the meeting
- if a special resolution is to be proposed at the meeting, set out the intention to propose the special resolution and state the resolution
- if a member is entitled to appoint a proxy, contain a statement that
- the member has a right to appoint a proxy;
- the proxy of the member needs to be a member; and
a member who is entitled to cast two or more votes may appoint two proxies and may specify the proportion or number of the member's votes each proxy is entitled to exercise
4.4.6 Failure to give notice
The accidental omission to give notice of a meeting
to or the non-receipt of such notice by any person entitled
to receive notice thereof shall not invalidate any resolution
or proceedings of any meeting.
5. Structure
6. Executive Committee
6.1 Functions of the Executive Committee
The Executive Committee shall be the governing body and shall
- approve and direct implementation of ANZIIL's strategic plan
- determine priorities for the Institute's activities
- establish financial policies
- develop and oversee a budget and business plan
- submit reports as required by the ANZIIL Advisory Group
- foster liaison and collaboration with the Council of Australian University Librarians (CAUL), Australian Library and Information Association (ALIA) Information Literacy Forum, Library and Information Association of New Zealand Aotearoa (LIANZA), Council of New Zealand University Librarians (CONZUL), Librarians of the Australian Technology Network (LATN), National Working Group for TAFE Library Services (NWGTLS) and hosting organisation
- manage communications
- facilitate changes to the constitution
- approve and coordinate activities proposed by the Working parties
6.2 Composition
The Executive Committee shall consist of one representative
of the host institution, the Chairs of the Working parties
and 3 members elected by the members of ANZIIL. At least
one member shall be from New Zealand and one from Australia.
The length of office for elected members shall be two
years. They shall be eligible for re-election but may
not serve more than two terms consecutively. Nominations
to the Executive are drawn from the membership of the
Advisory Group. If necessary an election will be held.
Eligible voters are nominated representatives of financial
members. Elections must be finalised 2 weeks prior to
AGM.
6.3 Chair
For the term of hosting the Institute, the representative
of the host institution shall chair the Executive Committee
and shall have the title Executive Director. The Executive
Director shall serve as chair of the Executive Committee,
take the minutes and manage and direct all activities
of ANZIIL as determined by the Advisory Group.
6.4 Meetings
A regular teleconference shall be held no less than
six times each year. At any meeting of the Executive
Committee, including teleconferences, a simple majority
of members of the Executive Committee shall constitute
a quorum. Decisions made by the Executive shall be determined
by a majority of votes with the Chair having a casting
vote if the votes are equal. Any member of the Executive
Committee in consultation with the Executive Director
can call a meeting of the Executive Committee.
6.5 Alternate members
Members of the Executive Committee are not permitted
to nominate alternate members saving that if the representative
of the host institution should be replaced then the
replacement shall assume the position of Executive Director
and shall chair the Executive Committee.
6.6 Vacation of membership
Any member of the Executive Committee who shall have
been absent, without prior arrangement, from three consecutive
teleconferences of the Executive Committee during a
single program year shall automatically vacate the seat
on the Executive Committee.
6.7 Filling of vacancies
The Executive Committee shall select a member of the
Advisory Group to fill any vacancy on the Executive
Committee. Any such replacement shall serve for the
remainder of the term.
7. Advisory Group
7.1 Members
The Advisory Group consists of the Executive Committee
plus all permanent members of working parties. The Executive
Director shall chair Advisory Group meetings.
7.2 Responsibility and authority
The Advisory Group shall
- develop ANZIIL's strategic plan for approval and implementation by the Executive Committee
- provide advice on priorities for the Institute's activities
7.3 Meetings
Planning meetings shall be linked to national conferences
where possible. A simple majority of members of the
Advisory Group shall constitute a quorum.
7.4 Vacation of membership
Any member of the Advisory Group who shall have been
absent without reasonable cause from two consecutive
annual planning meetings shall automatically vacate
the seat on the Advisory Group.
7.5 Filling of vacancies
The Executive shall call on an annual basis for expressions
of interest to fill vacancies.
8. Working Parties
8.1 Membership
The objectives of the Working parties shall be based
on the Institute's goals. Membership of the Working
parties shall be open to members of the Advisory Group
who are interested in the purpose of the Working party.
Working parties shall consist of a chair, a minimum
of 4 permanent members and members coopted on a needs
basis. The permanent members are elected by financial
members of ANZIIL or appointed by invitation if there
are fewer than 4 nominations. It is the responsibility
of the Chair to coopt as appropriate professional expertise
from ANZIIL membership. The Advisory Group shall elect
the Chair of each Working party. The term of office
for the Chair of each Working party and permanent members
shall be two years. The Chair shall be eligible for
re-election but may not serve more than two terms consecutively.
8.2 Responsibility and authority
Projects undertaken by the Working parties shall reflect
ANZIIL's mission statement. Each project shall require
- project management
- business plan
- reporting back to Advisory Group every 3 months
8.3 Meetings
A simple majority of members of the Working party shall
constitute a quorum.
8.4 Vacation of membership
Any member of a Working party who has had limited engagement
or participation in activities shall after a reasonable
period of time automatically vacate the seat on the
Working party.
8.5 Filling of vacancies
Any vacancy shall be filled at the discretion of the
Working party chair.
9. Host institution
The host institution, through it's representative, the Executive Director, shall be responsible for all management functions of ANZIIL such as administrative, legal and accounting services, IT infrastructure and in kind support as required. The hosting term will be for three years. At the end of the hosting term Institute members will be invited by the ANZIIL Executive Committee to submit a proposal to host ANZIIL. Proposals shall be reviewed by the ANZIIL Advisory Group, which will advise the Executive Committee. Notification of decisions will be made after the annual planning meeting.
10. Financial
The Institute's professional development programs and services shall be run on a cost recovery basis. The host institution will be responsible for the collection and management of membership subscriptions and any fees associated with the Institute's professional development program and other services. The Executive Committee has the authority to make arrangements with the host institution for the holding of funds. Monthly financial reports will be provided to the Executive Committee and the Director of the host library. An annual report will be distributed to Institute members and to the Director of the host library.
Assets, including videos, publications, intellectual property on the website and databases, acquired by ANZIIL and stored by the host institution shall be under the control of the Executive Committee.
11. Amendments to the constitution
Amendments to the constitution may be proposed by the majority of the Executive Committee, by the majority of the Advisory Group or by a petition by 5 or half of the members of the Institute, whichever is the lesser.
All ANZIIL members shall vote upon a proposed amendment to the constitution after the majority of the Advisory Group has approved it. Written notice of the text of the amendment shall be provided to members at least one month before consideration and voted upon by members by email ballot. A simple majority of members is required for amendments to the constitution.
12. Dissolution
Dissolution of ANZIIL will occur if so determined by the majority of the members of the Institute.
12.1 Distribution of remaining funds
Upon the motion being approved, all the assets of ANZIIL
shall be realised. On the reimbursement of funds to
the host institution, the remaining funds will be distributed
to members of the Institute.